InstaKey's Security Records vs. BEST's KeyStone Web

Key tracking software enables your key management so that keeping track of keys, keyholders, doors, locations, etc. is easy and efficient. Here is how InstaKey's key tracking software, SecurityRecords.com®, stands up against BEST's Keystone Web and manual key tracking.

SecurityRecords.com

instakey-logo

Keystone Web

bestaccess

Manual Key Tracking

Track Keys, Cores, and Users

Track Doors and Locations

Track Rekeys

Out-of-the-Box and Customizable Reporting

Track User-Rekeyable Core Steps

Use with any keying system

Cloud-based (remote access)

Order Tracking

Cost Tracking

Audit Functionality

Digital Key Reciepts

Digital Site Surveying

Data Syncing Services

Track Keys, Cores, and Users

Track Keys, Cores, and Users

Track Doors and Locations

Track Doors and Locations

Track Rekeys

Track Rekeys

Out-of-the-Box and Customizable Reporting

Out-of-the-Box and Customizable Reporting

Track User-Rekeyable Core Steps

Track User-Rekeyable Core Steps

Use with any keying system

Use with any keying system

Cloud-based (remote access)

Cloud-based (remote access)

Order Tracking

Order Tracking

Cost Tracking

Cost Tracking

Audit Functionality

Audit Functionality

Digital Key Reciepts

Digital Key Reciepts

Digital Site Surveying

Digital Site Surveying

Data Syncing Services

Data Syncing Services

SecurityRecords.com

instakey-logo
Track Keys, Cores, and Users
Track Doors and Locations
Track Rekeys
Out-of-the-Box and Customizable Reporting
Track User-Rekeyable Core Steps
Use with any keying system
Cloud-based (remote access)
Order Tracking
Cost Tracking
Audit Functionality
Digital Key Reciepts
Digital Site Surveying
Data Syncing Services

Keystone Web

bestaccess
Track Keys, Cores, and Users
Track Doors and Locations
Track Rekeys
Out-of-the-Box and Customizable Reporting
Track User-Rekeyable Core Steps
Use with any keying system
Cloud-based (remote access)
Order Tracking
Cost Tracking
Audit Functionality
Digital Key Reciepts
Digital Site Surveying
Data Syncing Services

Manual Key Tracking

Track Keys, Cores, and Users
Track Doors and Locations
Track Rekeys
Out-of-the-Box and Customizable Reporting
Track User-Rekeyable Core Steps
Use with any keying system
Cloud-based (remote access)
Order Tracking
Cost Tracking
Audit Functionality
Digital Key Reciepts
Digital Site Surveying
Data Syncing Services
Track Keys, Cores, and Users
Track Doors and Locations
Track Rekeys
Out-of-the-Box and Customizable Reporting
Track User-Rekeyable Core Steps
Use with any keying system
Cloud-based (remote access)
Order Tracking
Cost Tracking
Audit Functionality
Digital Key Reciepts
Digital Site Surveying
Data Syncing Services

Which Key Tracking Software Option is Right for Your Business?

Looking at the differences in key tracking options can help you decide what organizational support your company needs from your software. There aren't many key tracking software providers in the industry, but clarifying your needs can help make your decision easier. Here are a few questions to consider in your search:

  • Who is your current provider of locks and keys?
  • What is your key control budget? 
  • Do you have multiple facilities to keep track of?
  • How many administrators would need access to your key tracking software? 
  • How can key tracking software help streamline your current key control practices?

Security Records

SecurityRecords.com is InstaKey's comprehensive, cloud-based key tracking software that enables multiple administrators with the power to update information, run reports, and track key system performance from anywhere in the world with an internet connection.  

Top Features: 

  • Cloud-based software allows for multiple administrators in different locations to keep accurate records across facilities
  • Track, search, and report data across keys, cores, doors, users, and locations
  • Track orders right from your key tracking dashboard
  • Keep track of InstaKey's innovative user-rekeyable cores, associated step changes, and compare to key transitions
  • Equipped to track and manage master key systems
  • This software can be used with any brand of keying system and InstaKey handles chart conversions

Pain Points: 

  • Works best with InstaKey locks and keys for the most robust functionality, reporting and support

Security Records Overview: Security Records is a key tracking software that's ideal for multi-site organizations with multiple keyed security stakeholders and a lot of key data to keep track of. With one easy-to-use software, you can track how well your entire key system is operating and performing from one online location. Loss prevention/asset protection managers can take advantage of out-of-the-box reporting capabilities to inform your strategic security decisions about key cores, rekeys, and key holders. 

Keystone Web

BEST is a well-known name in the key industry who created Keystone Web to track keys, cores, and users. The browser-based application allows for easy data entry in a user-friendly interface. 

Top Features: 

  • Includes MasterKey Logic, which is designed to track your master key system
  • A customizable dashboard allows you to keep the information you're most interested in front and center

Pain Points: 

  • Not enabled for tracking user-rekeyable core step changes
  • Intranet application does not allow for easy access to make updates outside of a user's network
  • Doesn't include order tracking
  • Doesn't include audit capabilities
  • Data services not available
  • Digital key receipts not available
  • Doesn't help keep track of costs
  • Site surveys have to be completed by a locksmith
  • Chart conversions for keying systems other than BEST and Coremax are not available

Keystone Web Overview: Keystone Web is a simple key tracking software that can work well for organizations using BEST products and tracking a large amount of key data. Its master-key logic allows you to track and organize your master key system alongside tracking other valuable data about your keys, users, locations, and cores.

Manual Key Tracking

There are multiple ways to track your keys and users, but some are significantly better than others. While manual key tracking in a spreadsheet can get the job done, it is not a method we would recommend. Manual key tracking limits the efficiency of your tracking, as your records are typically limited to a single computer or user, every update has to happen manually, and tracking between facilities or key managers is often disjointed or inaccurate. 

Top Feature: 

  • Spreadsheet software can be free or already available on your computer

Pain Points:

  • Tracking is manual and can be limited to a single user's computer depending on the spreadsheet software
  • Manual key tracking doesn't enable out-of-the-box or customized key control reports
  • Keeping track of large amounts of information can quickly grow overwhelming and inefficient
  • Pulling data for key control reports or in the event of a security breach is time-consuming and must be done manually

Choosing the Right Key Tracking Software for Your Business

The capabilities of your key tracking software are a crucial component of how efficient and secure your key control can be. Choosing the right key tracking software for your business depends on your needs, information, and key control vendor. Dig deeper into the key tracking power of InstaKey with the free ebook below. 

Key Tracking System eBook